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Only one version of information should be made available in your business. It is important to have only one version to ensure that all employees have access to the most up to date and consistent information.

You should implement a review schedule for critical documents to ensure that their contents remain pertinent to your businesses current circumstances. Employees who are impacted by the contents of the documents should be alerted to changes to documents that have an impact on their position in the business.

Access to critical documents should be controlled, Documents should be made available only to Employees who require access. You should use a tool that allows you to easily control access to information and allows you to track when changes have been made and who has made the changes.

Documents and Data should be maintained on a secure central server with a data backup and recovery plan in place. Documents should not be stored locally on employee PC�s. The reasons for this are numerous including avoiding the loss of data through hardware failure or theft.
Justin Woolich has been involved with the Development of Innovative Business Software for over 12 years. He is passionate about assisting Businesses with Software for Business Development About Justin Woolich Business Systems Manager allows you to create, share and maintain the critical documentation in your business. Start a Free Trial Business Systems Manager - Software for Business Development